When planning a conference, one of the things that will require a lot of your attention is the venue you pick. It has a great impact on how things will turn out. Whether it’s an event for potential customers, business partners, or any other reason, you have to get it right on your first move. In this article, we’ll focus on things you need to know about conference venues Auckland.
Your location determines the event attendance. Before going ahead and paying for the venue, ensure that the location is easy to access. Based on the people you’ll be hosting, you expect them to have access to the venue by either road, air, or any other means of transport. In case the majority will drive to the conference, the place needs to have adequate parking.
Conferences call for venues that are close to accommodation areas. While most of the attendants are ready for a few days to a week’s meeting, you don’t have to expose them to a lot of spending. If possible, find a place near hotels or other accommodation places. If it’s not a walking distance, ensure shuttle services are operating in the area.
Some venues will not suit your event theme. Like it or not, the attending members will not feel comfortable in a place that doesn’t look appropriate based on what you’ll be discussing. For instance, if it’s a business conference, you need a place that well aligned with the professional features. The general aesthetics and conduciveness need to be top-notch.
You’ll have to negotiate for costs. Event coordinators will tell you that 36% of the conference budget goes to booking venues. While that’s a tremendous amount, talk to the premise owners and let them know what you can afford at the moment. Also, trying bargaining for a yearly contract. A good negotiation will see you get a chance to host your event at a reduced price.
Work with the right staff, and ensure they’ll be available. Things do happen, and you’ll be surprised that there is no one to attend to the attendees. Have staff in all categories from waiters, support to security. Don’t just hire people; look for experts with experience. If you’ve been in the field for long, get those you’ve worked with before.
Event venues determine the success of the entire undertaking. Once those in attendance discover that the place has amenities, perfect layout, ambiance, and it’s quite accessible, letting them agree to your idea, brand, or the deal at hand becomes easy. Do you need the best conference venues Auckland? Get in touch for assistance on event management, and much more.
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